This page answers questions about foreign trade documents. In these files, even if every document is correct one by one, a single inconsistency between them can stop the transaction.
Which documents are generally translated?
The invoice, the packing list, the transport document, the origin records and the product certificates. The list varies with the transaction and the country. The scope is determined at the outset.
What happens if there is a difference between the documents?
The transaction stops. This is why the check is made not at document level but at file level. The product descriptions are compared.
How do product names stay consistent?
A product glossary is built at the start of the file and the same wording is used in all the documents. This list is also used in later shipments. The accumulation gains in value.
Are the abbreviations for delivery terms translated?
They are not. These abbreviations determine the distribution of cost and risk. They are carried over together with the place name next to them.
Can tariff codes be changed?
They cannot. The code determines the tax regime of the goods. It is preserved exactly.
Is the quantity and weight information checked?
Numerical fields are checked in a separate pass and compared across the documents. A quantity that does not tally stops the file. The layer is mandatory.
What is given attention in a certificate of origin?
The certification annotation and the text of the stamp and the seal are carried over as well. Translating only the text of the document leaves it incomplete. The counterparty looks for the certification elements.
My shipment is tomorrow; can it be ready in time?
It depends on the volume and is assessed immediately. In this field rush requests are normal. If it cannot be ready in time, this is said at the outset.
What do I lose if it is late?
Goods that are waiting produce storage and similar costs. This is why the time pressure is high. The plan is built early.
Can the review be skipped for the sake of speed?
It is not skipped. When the comparison across documents is skipped, the delay that arises is greater than the hours gained. The discipline is preserved.
We are carrying out a transaction under a letter of credit.
The conditions written in the letter of credit and the wording in the documents must coincide. If they do not, payment waits. The terminology list is applied across the whole file.
Do you translate addresses?
Addresses are not translated; they are carried over. A translated address can prevent delivery. The rule is well established.
An analysis report is required as well.
In laboratory reports the value, the unit and the reference range are carried over together. A team experienced in the technical field is assigned. The check is made separately.
Chamber certification is required; are you the ones who do it?
The certification is a procedure of the relevant chamber. On the translation side it is ensured that the certification elements are carried over completely. The process is planned together.
We export regularly; does the process speed up?
Because the documents have a similar structure, the terminology list and the template bring a gain with every shipment. The difference is seen from the second month onwards. The accumulation is preserved.
Are insurance and transport documents within the scope as well?
The policy and the transport documents may enter the file. Annotations and entries are carried over as well. The scope is determined at the start of the job.
Can you work directly with our customs broker?
That is possible. When the flow of documents runs through a single channel, confusion decreases. The contact person is defined at the outset.
What should I do for documents that come from abroad?
The original documents in a foreign language are translated into Turkish. If verification is needed, it starts in their own country. The direction is determined at the outset.