A sworn translation shows that the translation was produced and signed by a translator who has taken an oath before a notary. mots Tercüme provides this service for organisations' tender, company, contract and official application files.
Scope of the service
Translation of the document by a sworn translator, a comparative review of the translation against the source, and delivery bearing the translator's signature and stamp form the core of this service. If notarisation is required, it is planned as a separate step.
Who holds the title
The title of sworn translator belongs to an individual, not to an organisation, and is conferred by a notary office. By working with translators who hold this title, the agency runs the organisation's file from a single point.
Which documents need a sworn translation
The official annexes of a tender file, company papers and documents to be submitted to an authority generally require a sworn translation. Internal briefings, draft contracts and correspondence mostly do not.
The cost of unnecessary sworn translation
Having the whole file translated as sworn adds time and cost even for documents that need neither a signature nor certification. That is why documents are classified one by one at the quote stage.
Reading the wording of the specification
"Yeminli tercüman tarafından çevrilmiş" (translated by a sworn translator), "noter onaylı" (notarised) and "apostilli" (apostilled) are three separate requirements. If it is not clear from the outset which of them the specification states, the file ends up either incomplete or more expensive than it needs to be.
Signature consistency
In a file of many documents, having all the translations carry the same translator's signature makes it easier for the recipient to examine the file as a single whole. Different signatures are not an error in themselves, but they raise questions.
Spelling of names and trade names
The company's trade name, the names of its authorised signatories and its address are written the same way in every document. When a trade name abbreviated in one document is written out in full in another, the file looks inconsistent.
Describing seals and stamps
Seals, stamps and signatures on the source document are indicated in the translation as descriptive notes. An illegible seal is not filled in by guesswork; it is recorded as illegible.
What is needed as input
A legible scan or the original of the document, where the document will be used and what the receiving organisation expects are sufficient. If the recipient is known, the format is set up accordingly from the start.
Delivery format
The translation is delivered attached to the source document, with its pages in order and signed. If it is going on to notarisation, the layout required for that is put in place from the start.
What is not included
The notary fee, apostille and consular procedures are not part of the sworn translation service. Where these steps are needed, they are shown as separate items and their official fees are paid by the organisation itself.
Which project types it comes with
This service is most often requested together with the tender file, trade registry document and power of attorney jobs under project types. The full sequence of certification steps is explained in the legalisation chain section.
The provincial boundary of the oath
An oath record (yemin zaptı) is valid within the boundaries of the province where it was taken. If the document has to be notarised by a notary in another province, this is discussed at the quote stage.
How the turnaround is set
Turnaround is determined jointly by the number of documents, the volume and the certification step. A file that needs no certification is delivered sooner than a certified file of the same volume.
Takeaway
In sworn translation, the real work is to separate out what each document actually needs. A correctly classified file is prepared faster and also raises fewer questions at the receiving organisation.